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4 Best Invoicing Software for Contractors in 2026
Discover the best invoicing software for contractors, including Clientility, QuickBooks, FreshBooks, and Xero. Compare features, pricing, free trials, and find the right contractor invoicing software for your business.
July 27, 2026
Finding the best invoicing software for contractors can make it easier to send professional invoices, collect payments, track expenses, and stay organized.
The right contractor invoicing software should do more than create invoices. Ideally, it should also help with estimates, scheduling, project management, expense tracking, online payments, and reporting.
In this guide, we compare the four best invoicing software options for contractors:
Quick Comparison of Softwares
1. Clientility: Best Invoicing Software for Contractors
Clientility is our top choice for contractors who want more than basic invoice software. It is designed for home-service businesses and trades, including HVAC, plumbing, electrical, landscaping, cleaning, painting, and general contracting.
Clientility helps contractors manage the full customer journey, from the first inquiry and estimate to scheduling, job completion, invoicing, payment collection, and review requests.
Clientility features
- Create and send estimates
- Schedule jobs and site visits
- Manage leads and customers
- Create change orders
- Invoices update automatically after an approved change order
- Accept credit and debit card payments
- Allow customers to pay through a client portal
- Send automatic invoice reminders
- Manage technicians and team schedules
- Track project profitability
- Store job photos, documents, and notes
- Request Google reviews
- Integrate with QuickBooks
Clientility also includes tools that help contractors win more work and improve customer communication. Businesses can send automatic follow-ups for estimates, keep customers updated about job progress, and create a more professional client experience.
The client portal allows customers to review estimates, approve change orders, access documents, and make payments. Once a job is completed, customers can also generate an invoice through the portal.
Price: Clientility offers an Individual plan for $45 per month and a Team plan for $75 per month. Both plans are designed to help contractors manage estimates, scheduling, jobs, invoices, payments, and customer communication in one place.
Free trial: Clientility offers a 14-day free trial, giving contractors the opportunity to try all of Clientility’s features.
2. QuickBooks
QuickBooks is a popular accounting and invoicing solution for contractors. It helps businesses create invoices, send estimates, track expenses, connect bank accounts, and monitor their financial performance in one place.
Key features
- Create invoices and estimates
- Track income and expenses
- Connect bank accounts
- Organize receipts
- Accept online payments
Price: QuickBooks Simple Start plan costs $38 per month and includes essential tools for contractors, such as invoicing, estimates, expense tracking, bank connections, online payments, and financial reporting.
Free trial: QuickBooks offers a free trial, allowing contractors to explore its invoicing and accounting features before choosing a plan.
3. FreshBooks
FreshBooks is easy-to-use invoicing software for contractors who want to create professional invoices, send estimates, track expenses, and accept online payments. It is a strong contractor invoicing software option for solo contractors and small businesses that want simple billing tools.
Key features
- Create and send invoices
- Create estimates and proposals
- Track expenses in real time
- Accept online payments
Price: FreshBooks plans start at $23 per month. Its entry-level plan lets contractors send invoices to up to five clients, track expenses, create estimates, accept online payments, and generate tax-time reports.
Free trial: FreshBooks offers a free trial, allowing contractors to explore its invoicing, expense tracking, estimates, and payment features before choosing a plan.
4. Xero
Xero is cloud-based accounting and invoicing software for contractors who want to manage invoices, quotes, expenses, and business finances online. It is a good contractor invoicing software option for growing businesses that need more than simple billing tools.
Key features
- Create and send invoices
- Create and send quotes
- Accept online invoice payments
- Track business expenses
- Run financial and tax reports
- Give your accountant or bookkeeper access
Price: Xero’s Starter plan starts at $25 per month. This plan includes invoicing, quotes, online payments, bank reconciliation, and accounting tools, but it has limits on the number of invoices and quotes contractors can send.
Free trial: Xero offers a free trial, giving contractors the opportunity to explore its invoicing, accounting, expense tracking, and reporting features before selecting a plan.
Final Thoughts
The best invoicing software for contractors depends on the size of your business and the tools you need every day.
Clientility is the best choice for contractors who want an all-in-one platform for estimates, scheduling, job management, invoices, payments, and customer communication. QuickBooks is a strong option for accounting and financial reporting, while FreshBooks is ideal for simple invoicing and expense tracking. Xero is a good fit for growing businesses that need cloud-based accounting tools.
Before choosing contractor invoicing software, consider how many invoices you send, whether you need scheduling and job management features, and how much accounting support your business requires. The right software can help you save time, get paid faster, and keep your contracting business organized.
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